Despite poet John Donne’s insistence that no man is an island, the healthcare marketing world can seem pretty isolated.
Reconnect, recharge and get inspired with fellow healthcare marketers at the Carolinas Healthcare Public Relations and Marketing Society (CHPRMS) Fall 2011 Conference.
Working off the theme “Changes in Altitude,” this year’s fall CHPRMS conference offers a galvanizing gathering of industry leaders and newcomers alike, set amid the inspiring heights of the mountains surrounding Asheville’s historic Grove Park Inn.
Scheduled for Dec. 7-9, the conference agenda is sure to offer something for everyone with topics that range from the reality of political correctness and planning innovation to how to deftly navigate CEO issues or capitalize on marketing with micro campaigns. Click here for the full conference agenda.
The fall CHPRMS conference is a joint meeting with the Carolinas Society for Healthcare Strategy and Market Development. So, in a word, it offers more bang for your buck with an even larger knowledge base and expanded networking opportunities within the industry.
We’ll be at the conference and connecting with all of you along the way to share the educational excitement. Join us! Click here to register >>
Next week we’ll post an exclusive podcast with CHPRMS President Margaret Gregory, senior director of marketing and public relations at Piedmont Medical Center. She’ll address the inspiration behind this year’s fall conference, what attendees can look forward to and why such a gathering is so critical to the industry today.
Don’t miss out! Register today and subscribe to Creative Triage for conference updates!
Content management system (CMS) websites offer your physicians the ideal solution for a branded website with the added ability to manage the site’s content.
What is a CMS? A content management system uses software and a database to manage and organize website content. Sites may be developed from scratch or built from a variety of available templates and then customized. The greatest benefit is the software’s user-friendly interface, which allows content to be easily added and edited without learning HTML or other coding languages.
Why should you use a CMS?
- No technical expertise is required. Individuals with average knowledge of word processing can add content, videos, photos, pages and links directly into the professionally designed CMS template.
- It is ideal for a collaborative environment. Users may simultaneously add or edit content simply by logging in to the “backend” of the website, where the content is stored. A CMS is optimal for a hospital or large practice where multiple people will be assisting in the upload of content.
- Better ranking on SEO. Search engine optimization (SEO) refers to the process of improving your site’s visibility on the web by optimizing it for search engines. Most CMS have plugins or features to assist with SEO. Updating your site frequently with relevant content will also make it more visible to search engines.
- You can make changes immediately. You can effortlessly update your site with no delay. The moment you publish content to your CMS, it appears on your live website. Keep the community up-to-date on your practice’s awards, press releases, classes, announcements and media content.
- It will save lots of money. A well-designed CMS practice website template can help hospital marketers maintain branding by making it easy to share the template design with affiliated practices, creating a cohesive look. This lowers costs, as modifications can be made without the need of outside vendors or web experts.
- Security. The site administrator can manage what content is editable by other users or approved “authors.” This provides your content more protection from many standard website attacks.
- Social media integration. Your website can be easily linked to social media sites such as Twitter or Facebook, which allows practices to reach a broader audience of patients.
When you use an agency to set up and design your CMS template, you benefit by producing and establishing a branded look for your web presence, which can then be applied to affiliated practices. You will save time and money with the ability to easily add and edit your own content.
Examples of sites created using a CMS:
- Ovarian Cancer National Alliance – This organized and content-rich site was built using WordPress as a CMS. Check out this article on using WordPress to build your hospital website.
- Let’s Get Healthy For You! – This fun and clean design was also done using WordPress as a CMS.
- Baron Therapy – This creative and informative therapy services site was built using Joomla! as a CMS.
- Spine Health – Another content-heavy site, this one was built using Drupal as a CMS.

Learn how to construct your emails and eblasts to get past spam blockers and display your content correctly. Efficiently communicate with your community hospital’s patient lists.
Follow the tips below to ensure proper delivery of your emails:
- Subject Line:
- Make your subject line both compelling and concise. Use an engaging description that can be read at a glance. You don’t want recipients driven off by an overly verbose title. Non-generic headlines will also help you get past spam filters.
- Keep it short. Most recipients will be using an email reader such as Outlook, which generally limit subject lines to 35 characters (including spaces) or less. Make your subject line less than 35 characters long to ensure that recipients see the entire headline.
- Avoid spam trigger words. Avoid using words tagged by spam filters, such as “cost,” “free,” “unsubscribe,” “sales,” etc. View this list of 100 spam trigger words and phrases to avoid.
- Eblast Design:
- Use fewer images. Spam filters check the image-to-text ratio, because often spammers use lots of images.
- Do NOT send image-only emails. For every graphic or image, include at least two lines of text (if not more).
- Many email readers block images, so be sure to set “alternate text” for each image (this text will display if the image is blocked). Make your headline and other important information text instead of embedding them into an image.
- Keep important content “above the fold.” If recipients open your eblast, they may not bother scrolling down, so keep the primary information at the top.
- Send a plain text version of your message. Most email marketing providers give you the option to send a plain text version of your eblast in case your stylized message is blocked.
- Use fewer images. Spam filters check the image-to-text ratio, because often spammers use lots of images.
- Deploying your eblast:
- Send your eblast at logical times. Set your eblast to deploy during normal working hours, preferably between Tuesday and Thursday. Send late morning to early afternoon to account for differences in time zones (if some of your recipients are in varied locations).
- Don’t deploy too rarely OR too frequently. Try to send an eblast at least once per month but not more than once per week. You want your community hospital to be in the minds of your recipients, but you don’t want to overwhelm them. See this article.
- Comply with the CAN-SPAM Act:
- If your email’s primary purpose is “the commercial advertisement or promotion of a commercial product or service,” then comply with the following guidelines:
- Don’t use false or misleading header information
- Don’t use deceptive subject lines
- Identify the message as an ad
- Tell recipients where you’re located
- Tell recipients how to opt-out of receiving future email from you
- Honor opt-out request promptly
- Monitor what others are doing on your behalf
- If your email’s primary purpose is “the commercial advertisement or promotion of a commercial product or service,” then comply with the following guidelines:
- Eblast Campaign:
- The Email Experience Council blog, which draws on expertise from various contributors to offer insight and advice about email marketing, discusses the real cost of building an email solution. The eec recommends outsourcing your email marketing to ensure your campaign is built in a timely manner, that it’s up-to-date and that your deliverability rate is kept high.
- Another post from the eec debates “best practices” in email marketing. The eec suggests that one cookie-cutter solution of how and when to send emails does NOT work for every company. Instead, the eec recommends determining your email strategy from concept to production: Test, Optimize, Execute.
- Are you capable of developing the process discipline necessary to execute the vision for your community hospital’s email campaigns? A little bit of work in planning and teamwork will pay dividends each and every time you launch a campaign.
A great resource for helping patients become oriented and familiar with your new or already-existing community hospital is an online interactive map. Help patients understand your hospital’s layout, features and services through this creative and engaging tool.
An interactive map could be a floor plan, aerial map or other creative representation of your hospital that users can click on and interact with to access more information. When developing this resource, think about your intention. What are you trying to show? Check out these hospitals’ successful maps for ideas:
Examples of Hospitals’ Interactive Maps:
- Phoenix Children’s Hospital: To accompany the opening of this new and elaborate children’s hospital, Phoenix Children’s Hospital also provides an intuitive and informative interactive map offering a breakdown of the sections of the hospital, complete with pictures and descriptions.
- Shands at the University of Florida: This interactive map gives users a thorough look at each floor of the Shands Cancer Hospital and Medical Center. Users can navigate either by floor or service and click on the interactive floor plans for more information and videos.
- Cleveland Clinic: This more simplistic approach shows an aerial map of the hospital’s campus. Users can click on the buildings for more information.
How do I build an interactive map?
If you have access to a designer and Adobe Flash, you can utilize your resources to develop a custom, interactive map. However, for the rest of us, there is online software to facilitate easy map making (without having to code anything). There are plenty of resources available online, but for a few ideas, try the following:
- MapsAlive advertises “interactive maps, floor plans and diagrams for your website.” There is also a free 30-day trial to test out the software, which is available on the MapsAlive website.
- iMapBuilder advertises “build interactive flash maps in minutes with no coding.” You can download a free trial or the actual software and browse a variety of example maps on the iMapBuilder website. Though there are examples of traditional country maps and Google maps, there are also more creative “virtual graphic” and “floor plan image” maps, which could be useful for your community hospital.
- Floor Planner offers “the easiest way to create floor plans.” You can view demos or sign up for the software on the Floor Planner website.
Tips for map making:
- Consider your audience. Will this map be for adults or children? If it’s an interactive map/game for children, then design everything (fonts, colors, layout) with them in mind. If it’s for adults, then likewise design accordingly.
- Consider the needs of the learner. The complexity and the amount of information presented should suit the needs of the learner. Don’t include superfluous information, but be thorough. Present data in an easy-to-manage and easy-to-understand format. Don’t use large blocks of copy or excessive descriptions. Use simple headings, labels and bullet points. If you must include lots of copy, use scrollbars on text boxes for maximum use of space. Read more about interactive multimedia and learning through this article.
- Be accurate. This may seem like a no-brainer, but make sure your map accurately depicts the hospital, from proportion to size and location. If your hospital is new and you are working from blueprints, check to see that you have up-to-date versions.
- Ensure intuitive navigation. Make it easy for users to figure out how to interact with your map. Use a “start here” to initiate interaction or include instructions in an obvious place.
- Make it mobile friendly. More and more people are using their Smartphones to access web content quickly. Note that Flash projects are often incompatible with iPhones and iPads, so consider using a software that provides an alternative script for mobile users. (MapsAlive advertises this capability). This article from Fierce Mobile Healthcare explains how a mobile application’s success is highly dependent on its easy functionality and interactivity.
Introducing a new hospital to your community can be a daunting task. Making a memorable first impression is essential.
Jump-start your hospital’s success by mass-promoting it in a new and creative way. Tailor some of the following ideas to fit your budget constraints:
(1) FLASH MOB — Leaving a Lasting Impression
- A flash mob is a group of people who spontaneously gather in a public place and perform a random or unusual act and then disperse. One of the more well-known flash mobs is Frozen Grand Central Station in New York, where 207 individuals randomly froze for five minutes in Grand Central Station.
- Use a flash mob to creatively promote your new hospital. Other businesses have used flash mobs as a way to gather interest. For example, American Airlines organized a flash mob of 40 dancers in downtown Los Angeles to promote the launch of an expansion to their services.
- Be sure to follow best practices for holding a flash mob (yes, guidelines do exist!):
- Choose a public place where there will be a lot of foot-traffic.
- Because you will be representing your community hospital, gather appropriate permissions for use of the space as well as consent from participants in case a recording is published online.
- Capture the event with plenty of images and videos; post them on your website or social media pages to capitalize on the publicity.
- Encourage your new hospital employees to participate. You don’t have to choreograph an intricate and difficult dance routine. Think simple, like the Frozen Grand Central Station flash mob. Involving your own employees will keep costs down and create a fun, unifying event for the new hospital staff.
- For more tips, check out this blog post from ShellyStone Marketing.
(2) FOURSQUARE — A Fun Way for Patients to “Check In”
- Foursquare is a location-based social networking site available to users with GPS-enabled mobile devices. It is primarily a tool for letting friends know where you are and figuring out where they are. The Foursquare application allows users to “check in” at venues using text messaging or a mobile website. Each “check in” earns the user points, prize “badges” and eventually coupons.
- How can I use Foursquare for my community hospital? Give patients an incentive to use your hospital’s services by offering them Foursquare points or coupons for “checking in” to your hospital. Many companies are using Foursquare as a tool to increase public awareness about their businesses and services. Patients also have the option of leaving tips and comments about your hospital for others to see. If a person sees that many of his peers are “checking in” to your hospital and praising your promotions, maybe he will think twice next time he’s choosing a healthcare provider.
- Be aware that Foursquare limits its promotions to “places where people meet, socialize and linger.” Your hospital may not technically fall into that category, but that doesn’t mean you can’t use Foursquare! You can set up promotions outside of Foursquare and still advertise them therein. Check out this blog, which talks about the potential benefits of location-based social networks for the healthcare industry.
- What kind of promotions can you offer? Check out these 8 Foursquare Promotion Ideas, including ideas such as offering an incentive for first-time visitors (discount rate for visitors’ first check-up, free consultation, etc.)
(3) OPENING EVENT — Creating a Fun-Filled Day
- Bring your community together to celebrate your new hospital’s opening by making it a community event. Consider festivities such as live music, games, food, prizes or other entertainment.
- More than 3,000 people celebrated the opening of Children’s Hospital Los Angeles through an event that had everything from a 5k walk to a light show and special guests of a supermodel and actress. Although such an involved event is out of most hospital’s budgets, a simplified event can be equally fun and successful in promoting your hospital.
- Advertise your grand opening through traditional methods such as print ads and press releases as well as through social media and your hospital’s website.
- For more ideas on marketing your grand opening, check out this article.



Some items that traditionally lived on your hospital’s home page should now be shifted to Facebook, according to a
Design Your Ad: Upload a picture or icon and add text and a title. This is where an engaging title, concise and captivating body text and a simple, iconic image can work wonders.







